WILLIAMSBURG INTERNATIONAL FOOTBALL CLUB

ARTICLE I – NAME 

  1. NAME
    1. The name of this organization shall be Williamsburg International Football Club

ARTICLE II – CONSTITUTION

  1. PURPOSE
    1. The purpose(s) of this organization shall be to promote the enjoyment of association football, to promote the enhancement of the football skills and sense of community of all its members through the arrangement of training, matches, and social activities.
  2. DISSOLUTION
    1. A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.
    2. The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
    3. Upon the dissolution of the Club any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be distributed by a decision of the club committee for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.

ARTICLE III – MEMBERSHIP

  1. MEMBERSHIP
    1. Persons interested in promoting the enjoyment of association football, the enhancement of the football skills and sense of community of the Williamsburg International Football Club are eligible for membership in the Club.
    2. Membership shall be open to all eligible persons.
  2. DUES AND FEES
    1. An annual membership fee payable by each member shall be determined annually by the Club Committee.
    2. The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfill the objects of the Club.
    3. A person is a member in good standing when he or she has paid all annual dues/fees required at the time of the annual meeting
    4. The rights of voting and holding an office are reserved for club members only.
  3. RESIGNATION AND EXPULSION
    1. A member shall cease to be a member of the Club if, and from the date of which, he/she gives notice to the Club Committee of their resignation.  A member whose annual membership fee or further subscription is more than 2 months in arrears shall be deemed to have resigned.
    2. A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.

ARTICLE IV – COMMITTEE 

  1. CLUB COMMITTEE
    1. The Club Committee shall consist of the following Club Officers; Club President, Club Secretary, Club Manager, Club Treasurer. All Club Committee members shall be elected at an Annual General Meeting (“AGM”).
    2. Each Club Officer and Club Committee member shall hold office from the date of appointment until the next AGM unless otherwise resolved at a Special General Meeting.  One person may hold no more than two positions of Club Officer at any time.  The Club Committee shall be responsible for the management of all the affairs of the Club.  Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting.  The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie.
    3. Decisions of the Club Committee of meetings shall be entered into the minute book of the Club to be maintained by the Secretary.
    4. Any member of the Club Committee may call a meeting of the Club Committee by giving not less than seven-days-notice to all members of the Club Committee.  The Club Committee shall hold not less than three meetings a year.
    5. An outgoing member of the Club Committee may be re-elected.  Any vacancy on the Club Committee which arises between AGM shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.
    6. The Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club rules.
  2. ANNUAL GENERAL AND SPECIAL MEETING
    1. An AGM shall be held in each year to:
      1. Receive a report of the activities of the Club over the previous year.
      2. Receive a report of the finances of the Club over the previous year.
      3. Elect the members of the Club Committee.
      4. Consider any other business.
    2. Nominations for election of members as Club Officers or as members of the Club Committee shall be made at the AGM, by a proposer and seconded, both of whom must be existing members of the Club.
    3. A Special General Meeting (SGM) may be called at any time by the Committee and shall be called within 21 days of the receipt of the Club Secretary of a requisition in writing, signed by not less than five members, stating the purposes for which the Meeting is required and the resolutions proposed.  Business at an SGM may be any business that may be transacted at an AGM.
    4. The Secretary shall send to each member at their last known email address written notice of the date of a General Meeting together with the resolutions to be proposed at least 14 days before the meeting.
    5. The Chairperson or in their absence a member selected by the Club Committee, shall take the chair.  Each member present shall have one vote and resolutions shall be passed by a simple majority.  In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.
    6. The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the minute book of the Club.
  3. CLUB FINANCES
    1. One or more banks account shall be opened and maintained in the name of the Club (the Club accounts).  Designated account signatories shall be the Club President, the Club Secretary and the Club Manager or delegated representative(s). All expenditure will be agreed by the committee in the form of an annual budget. Where additional expenditure is required the committee must approve.
    2. All monies payable to the Club shall be received by the Club Secretary and deposited in the Club accounts.
    3. The income and assets of the Club (the Club Property) shall be applied only in furtherance of the object of the Club.
    4. The Club Committee shall have power to authorize the payment of the remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.
    5. The Club shall prepare an annual Financial Statement.
    6. The Club Property, other than the Club account, shall be vested in the Club Committee, who shall deal with the Club property as directed by decision of the Club Committee and entry in the minute book shall be conclusive evidence of such a decision.
    7. On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by The Football Association from time to time to a newly-elected Custodian or the existing Custodians as directed by the Club Committee.  On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians.  If there is only one surviving Custodian, a Special General Meeting shall be convened as soon as possible to appoint another Custodian.
    8. The Custodian shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.
  4. CLUB COLORS AND KIT
    1. The official colors of the Club are Green, White, and Yellow where Green is the primary color and White and Yellow the secondary with White and Yellow as alternative primary colors. The primary color should not be changed for shirts unless there is more than one team competing in the same competition whereby a decision will be made by the Club Committee.
    2. Goalkeepers must wear colors which distinguish them from other players and the referee.
    3. Change of colors is permitted when playing against a club with similar colors.
    4. The Club will supply a kit to all competing players where the kit consists of shirt, shorts and socks.
    5. The purchase of new or replacement kit will be done through the Club Committee members.
  5. SPONSORSHIP
    1. The Club can only accept sponsorship on the following understanding.
    2. That the kit and equipment may be sponsored by an individual or group of individuals only if the sponsors agree that the items sponsored become the property of the Club.
    3. Specific teams can be sponsored, but the Club reserves the right to pass any sponsored items on to other teams.

ARTICLE V: EQUAL OPPORTUNITIES AND ANTI-DISCRIMINATION POLICY

  1. The Club is committed to a policy of equal treatment of all members and requires all members of whatever level or authority, to abide and adhere to this general principle and the requirements of the Codes of Practice issued by the Equal Opportunities Commission and Commission for Racial Equality.
  2. All members are expected to abide by the requirements of the Race Relations Act 1976, Sex Discrimination Act 1986 and Disability Discrimination Act 1995. Specifically, discrimination is prohibited by:
    1. Treating any individual on grounds of gender, color, marital status, race, nationality or ethnic or national origin, religion, sexual orientation or disability less favorably than others.
    2. Expecting an individual solely on the grounds stated above to comply with requirement(s) for any reason whatsoever related to their membership, which are different from the requirements for others.
    3. Imposing on individual requirements which are in effect more onerous on that individual than they are on others. For example, this would include applying a condition which makes it more difficult for members of a particular race or sex to comply than others not of that race or sex.
    4. Victimization of an individual, by virtue of discrimination.
    5. Harassment of an individual, by virtue of discrimination.
    6. Any other act or omission of an act, which has as its effect the disadvantaging of a member against another, or others, purely on the above grounds. Thus, in the Club’s recruitment, selection. Promotion and training processes, as well as disciplinary matters, it is essential that merit, experience, skills and temperament are considered as objectively as possible.
  3. The Club commits itself to the immediate investigation of any claims of discrimination on the above grounds and where such is found to be the case, a requirement that the practice cease forthwith, restitution of damage or loss (if necessary) and to the investigation of any member accused of discrimination.
  4. Any member found guilty of discrimination will be instructed to desist forthwith. Since discrimination, in its many forms, is against the Club’s policy and members offending will be dealt with under the disciplinary procedure.
  5. The Club commits itself to the disabled person wherever possible and will treat such members, in aspects of their recruitment and membership, in exactly the same manner as other members. The difficulties of their disablement permitting assistance will be given, wherever possible, to ensure that disable members are helped in gaining access. Appropriate training will be made to such members who request it.

ARTICLE VI: CLUB COMPLAINTS PROCEDURE

  1. In the event that any member feels that he or she has suffered discrimination in any way, or that the Club policies, Rules or code of conduct have been broken, should follow the procedures below.
    1. They should report the matter to the Club Secretary or another member of the Committee. The report should include:
      1. Details of what, when and where the occurrence took place.
      2. Any witness statement and names.
      3. Names of any others who have been treated in a similar way.
      4. Details of any former complaints made about the incident, date, when and to who made.
      5. A preference for a solution to the incident.
    2. The Club Committee will sit for any hearings that are requested.
    3. The Club Committee will have the power to:
      1. Warn as to future conduct any person found to have broken the policies and codes of conduct of the Club.
      2. Suspend from membership any person found to have broken the policies and codes of conduct of the Club.
      3. Remove from membership any person found to have broken the policies and codes of conduct of the Club.